How to Convert PST to PDF in Outlook with Attachments

 

PST Vs PDF

Users convert Outlook PST files to PDF because PDF files last longer and are easier to share. For saving and sharing, PDFs are a reliable and widely used file format. These are the main differences between the PDF and Outlook PST file formats.

Attribute	PST (Personal Storage Table)	PDF (Portable Document Format)
Purpose	Microsoft Outlook uses a container file format to hold contacts, calendars, emails, and other Outlook data.	It is a widely used file format that allows documents to be represented regardless of the operating system, hardware, or application software that was used to create them.
Functionality	Primarily used for storing and managing Outlook data, such as emails, contacts, calendars, tasks, and notes.	Enables the sharing and distribution of documents while preserving the original formatting and layout.
Openness	Limited to Microsoft Outlook and Windows operating system.	It is highly portable and can be viewed and printed on a wide range of devices and platforms.
Security	Typically requires Outlook or third-party software to access and view the contents.	It supports a variety of security features, including password protection, digital signatures, and encryption.
File Size	Can greatly increase in size when additional data is added to the Outlook profile.	Typically smaller in size than the original document because PDF files reduce the amount of information.
Editing	Editing the contents requires Microsoft Outlook or specialized software.	It permits minor editing, like form filling and annotations, but usually maintains the original formatting and layout.

Once you are aware of the differences between Outlook PST and PDF files, you can go on to learn how to use various methods to convert Outlook emails to PDF format.

Top 4 Solutions to Convert PST to PDF Format

Let’s dive into the different ways to convert Outlook PST to PDF, including attachments. We’ll cover both manual methods using Adobe Acrobat, Microsoft Print, and Outlook, as well as professional conversion tools. I’ll provide a step-by-step guide for each approach, so you can choose the one that works best for you.

Solution 1: Export PST to PDF Using Adobe Acrobat

1. In the first step, open Adobe Acrobat on your computer.
2. Hit on the “File” menu and select “Create” > “PDF from File”.
3. After that, in the file explorer window, navigate to the location of your .pst file and select it.
4. Click “Open” to start the conversion process.
5. Once the conversion is complete, the PDF file will be created and saved in the same location as the .pst file.

Note: You can only convert the entire PST file, not selective folders or emails. Also, the resulting PDF will contain the complete PST file structure, which may not be desirable in some cases.

Solution 2: Convert PST to PDF Using Microsoft Print to PDF

1. Firstly, open Microsoft Outlook and go to the folder you want to convert to PDF.
2. Next, go to the “File” menu and select “Save As”.
3. In the “Save As” dialog box, pick “PDF” as the file type.
4. Select the location where you wish to save the PDF file and hit “Save”.

Note: You can only convert one folder at a time, not the entire PST file.

Also, it does not preserve the original folder hierarchy, as the PDF files will be saved in the location you choose.

Solution 3: Convert PST to PDF Using MS Outlook

1. Open Microsoft Outlook and go to the folder you want to convert to PDF.
2. Then select the emails or messages you want to convert.
3. Go to the “File” menu and select “Print”.
4. In the “Printer” dropdown, select “Microsoft Print to PDF”.
5. Now, click “Print” to create the PDF file.
6. Decide the location where you wish to store the PDF file and press “Save”.

Note: The process can be time-consuming if you have a large number of emails to convert.

While there are a few manual methods available to save PST to PDF, they have a number of limitations that make the process time-consuming and difficult. Furthermore, if you need to convert the entire file without any limitations, we recommend using the automated tool that is described in the section below.

Solution 4: Top Method to Convert PST to PDF with Attachments

Need to convert Outlook Data file to PDF? The ultimate tool is right here. Introducing the PST File Converter – your one-stop solution for seamless data migration. This versatile utility lets you change Outlook PST files to a wide range of formats, for example, PDF, MSG, MBOX, EML, and more. Moreover, It’s a risk-free, user-friendly solution that handles single or multiple PST files with ease. Plus, it preserves your entire Outlook data structure, including emails, calendars, contacts, notes, and other data.

Furthermore, It allows users to import PST files to Opera Mail and many other email clients. This tool is compatible with all Outlook versions, from the latest Office 365 to the classic Outlook 98. It even has a handy bulk conversion feature, so you can tackle those large PST files in no time. You can try it out for free! The demo version lets you test the tool’s capabilities and export the first 50 emails to PDF.

What are you waiting for? Download the PST File Converter and say goodbye to the hassle of manual PST to PDF conversion.

Steps to Convert PST to PDF with Attachments

1. Download and Run the PST Converter tool on your computer.
2. Click Select File(s) and choose the PST files you want to convert.
3. Now, pick the mailbox folders you need, then click Next.
4. Further, choose PDF as the output format.
5. Afterward, customize any extra features, then set the location where to save the PDF file.
6. Finally, click Convert to start the conversion process.

Conclusion

You’ve now learned different ways to convert PST emails to PDF, including attachments. The manual techniques are limited and require that you have installed Outlook, Microsoft Print, and Adobe Acrobat on your device. They can be time-consuming and do not always maintain the original file structure, but they might be effective for small-scale conversions. For a more efficient and hassle-free conversion, using a professional PST to PDF tool is recommended to convert PST to PDF, especially if you have multiple PST files to convert. It provides a user-friendly interface and advanced features to make the process simple and straightforward. Now that you have a good understanding of the options, you can choose the method that suits your needs best.

Frequently Asked Questions

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