Proper Explanation to Export Zoho Mail to PST File Format

 

What are the Reasons Behind the Zoho Mail to PST Conversion?

Here are some common reasons to migrate emails from Zoho to Outlook:

• Data backup: A PST file is a personal storage table file that can be used to back up your Zoho Mail data. Furthermore, it can be a valuable safety measure in case of data loss or corruption.
• Data migration: PST files are widely supported by email clients and other applications, making them a convenient way to migrate your Zoho Mail data to a new platform.
• Offline access: PST files can be accessed without an internet connection, so you can still access your emails even if you’re not connected to the web.
• Legal compliance: PST files can be used to archive your Zoho Mail data, which can be helpful for meeting legal and regulatory compliance requirements.
• Easy sharing: PST files can be easily shared with others, making them a convenient way to collaborate on projects or share information.
• Search efficiency: PST files can be searched quickly and easily, so you can find the emails you need without having to scroll through a long list.

Effective Methods to Export Zoho Mail to PST File

We’ll explore two main methods to export Zoho Mail emails to PST with manual and professional techniques.

1. How to migrate emails from Zoho to Outlook File Manually
2. A Direct Solution to Export Zoho emails to PST

Method 1: How to Migrate Emails from Zoho to Outlook File Manually

If you are familiar with Zoho Mail and Outlook, you can easily export Zoho emails to PST individually. This method is divided into two steps. Following these two steps, you can transfer emails from Zoho to Outlook PST.

Step 1: Export Emails From Zoho Mail

1. Go to Zoho Mail & log in to your account.
2. Click the Settings icon.
3. In the left navigation pane, select Import/Export.
4. After that, select the folder from which you want to export the emails in the Export section.
5. You can also export all emails in the account by selecting the Export all emails in the folder option.
6. Select the Export as ZIP file option.
7. Click the Export button.

Step 2: Import the Resultant Emails into Outlook

1. Open the Microsoft Outlook application.
2. Click on the File tab.
3. Pick the Open & Export > Import/Export option.
4. Next, choose Import from another program or file and click Next.
5. Pick out Outlook Data File (.pst) and click Next.
6. Browse to where the resultant PST file is saved and click Open.
7. Choose the desired options and click Next.
8. Enter the password and click OK.
9. Select the folder where you want to import the emails and click Finish.

Following the above steps, you can export Zoho Mail to PST. But as we can see, this method is a bit technical and can’t convert multiple folders simultaneously. Moreover, it has some limitations that are mentioned below.

Limitations of the Manual Approach

• You can export limited data at a time.
• Also, it cannot export archived emails.
• This manual method cannot export emails with attachments larger than 25 MB.
• The export process can be slow, especially if you export many emails.

If you are facing problems with the manual approach, you can choose the direct method to transfer emails from Zoho to Outlook PST in bulk.

Method 2: Direct Solution to Export Zoho Emails to PST

This method is a risk-free and automated solution for migrating multiple emails from Zoho to Outlook. By using the Zoho Mail Converter tool, you can convert Zoho Mail to MBOX, PST, and various file formats. It has a user-friendly interface; therefore, novice users can easily use this application. This software provides features like Remove Duplicate, Free up Server Space, Date Filter, etc.

Step-by-Step Guide to Export Zoho Mail to PST

1. Download & install the Zoho Backup Tool.
2. Now, enter your Email address and App password, then click the Login button.
3. Choose the Folders from the tree-structure list and click Next.
4. Select the PST format from the drop-down list and click Next.
5. Then, customize the features that you want and set the path.
6. Finally, click on the Convert button.

Features of Professional Software

• Zoho mailbox preview in a tree structure allows you to see the folders and emails in your Zoho mailbox in a hierarchical view.
• The remove duplicate mail feature helps you identify and remove duplicate emails from your Zoho mailbox.
• The free-up server space option allows you to delete emails from your Zoho mailbox to free up storage space.
• Saving Zoho email attachments separately in PDF allows you to save the attachments of your Zoho emails in a separate PDF file.
• Backup Zoho emails without attachments allow you to back up your Zoho emails without including the attachments.
• It is compatibility with Windows versions means that the users can run this software with all versions of the Windows operating system.
• Free software backs up 50 emails/folder means that the free version can only backup 50 emails per folder.

Conclusion

As we discussed above, there are two main ways to export Zoho Mail to PST. Both techniques are effective in migrating emails from Zoho to Outlook. But remember, manual methods can migrate limited amounts of data at a time. Moreover, it has some limitations. So, if you have a large amount of data and want to export Zoho emails to PST in bulk, you can choose the Zoho backup tool.

Frequently Asked Questions

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