How to Migrate from FastMail to Office 365 on Mac & Win

What Makes Office 365 Better Than FastMail?

When comparing Office 365 (now known as Microsoft 365) to FastMail, several factors can highlight why some users migrate from FastMail to Office 365:

• Office 365 offers seamless integration with other Microsoft applications like Word, Excel, PowerPoint, and OneNote.
• Microsoft 365 includes robust collaboration features through Microsoft Teams and SharePoint, which allow for real-time collaboration on documents and projects.
• While FastMail focuses primarily on email, Microsoft 365 provides a more comprehensive suite that includes advanced email features, calendar sharing, and task management through Outlook.
• Microsoft 365 has advanced security features, including data loss prevention, advanced threat protection, and compliance tools.
• Many users find the interface of Microsoft 365 applications familiar and user-friendly, especially if they have used Microsoft products before.

The choice between Office 365 and FastMail will depend on individual or organizational needs, with Microsoft 365 being more suitable for those seeking a comprehensive productivity suite. Now proceed to learn the methods to migrate FastMail emails to Office 365 account.

How to migrate from FastMail to Office 365 manually?

Migrating from FastMail to Office 365 can be done manually, but it’s time-consuming and works best for one account at a time. Here’s a simplified step-by-step guide:

Step 01: Create an IMAP App Password in FastMail:

1. In the first step, log in to your FastMail account on your device.
2. Next, go to Settings > Password & Security.
3. Now, click on App Passwords.
4. Further, select Add New App Password.
5. Name it (e.g., Exchange Migration) and choose IMAP.
6. Here, click Generate Password, and save this password for later.

Step 02: Set Up FastMail in Desktop Outlook:

1. Apart from that, open Outlook on your desktop.
2. Then, add your FastMail account using the generated app password.
3. Afterward, click Send/Receive to download your FastMail emails, which will take some time.

Step 03: Migrate from FastMail to Office 365:

1. In MS Outlook, go to File > Add Account.
2. Now, enter your Office 365 email address and password.
3. Here, wait for Outlook to sync with your Office 365 account.
4. Once both accounts are set up in Outlook, drag and drop emails from your FastMail inbox to your Office 365 inbox.

Limitations of the Manual Method

• You can only migrate one FastMail account at a time.
• The process can take a long time, especially for large mailboxes.
• To ensure new emails go to Office 365, update your MX records that allow you to take up to 72 hours to propagate.

While the manual method is straightforward, it can be tedious. For easier and faster migration, consider using the automated migration software that is explained in the coming section.

Direct Way to Migrate from FastMail to Office 365 Account

The Email Backup Software is an easy-to-use and secure tool that lets you migrate mailboxes from FastMail to Microsoft 365 in just a few minutes. With this software, you can also move data from over 90 different web and cloud email services to other email clients and file formats. Thus, you can easily export FastMail to PST, EML, PDF, CSV, Gmail, Office, and many more.

Some Key Features of an Advanced Tool

• Duplicate Removal: Exclude duplicate emails based on To, From, Subject, and Body.
• Selective Migration: Choose specific emails to migrate based on a date range (Start Date & End Date).
• Free Up Server Space: Delete emails from the server if you want to save space.
• Remove Attachments: Option to delete attachment files from emails.
• Custom File Naming: Name your saved files based on attributes like To, From, Subject, and Date.

Use the tool to transfer emails from FastMail to Microsoft 365 quickly and simply by following the instructions below.

Instructions to Migrate from FastMail to Office 365:

1. Get the Email Backup Wizard and install it on your computer.
2. Here, choose the FastMail email service to migrate data.
3. Next, enter your FastMail address and the App password to log in.
4. Now, choose the folders that you want to export and click Next.
5. From the drop-down menu, select Office 365 and sign in with your Office 365 account details.
6. Afterward, pick the features you need and click Next.
7. Finally, click the Download button to begin the FastMail to Office 365 migration.

Conclusion

This blog explains how to migrate from FastMail to Office 365 using both manual and professional methods. The manual method can take a lot of time and effort to migrate emails from FastMail to Microsoft 365, but it works for limited data. If you choose this method, be aware of its limitations. Apart from that, the professional method is a quick solution that lets you migrate in just a few minutes without restrictions. You can download a free demo version to try it out and make your process smooth and easy.

Frequently Asked Questions:

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